Getting essential documents notarized used to mean scheduling and traveling to in-person meetings. But with RON, people can seal the deal from anywhere, eliminating time constraints and logistical challenges.
International RON is especially helpful during cross-border transactions, like purchasing property abroad. And if you choose a quality e-notary service, your clients can even be connected with notaries worldwide!
Convenience
A traditional notarization involves piles of paperwork and several steps to ensure signers meet requirements. RON bypasses all this nonsense, making it faster and easier for individuals and businesses to complete essential legal transactions.
RON also captures a more robust record of the notarization session, including an electronic journal to store vital information, photos of government-issued ID presented by the signer, and a video conference recording. This helps companies with compliance needs, such as insurance or banking, to maintain a comprehensive document trail.
Additionally, for businesses that require ongoing notarization, digitized documents reduce logistical complexities and provide cost savings through a reduced need for storage space. And with a trusted platform that allows for secure uploads, privacy standards remain high.
Efficiency
Individuals and organizations require notarized documents for a wide variety of reasons. Traditionally, these documents are completed in person and on paper, slows down the process, delivers a poor signer and notary public experience, and increases the risk of identity fraud.
RON allows notaries to complete documents remotely, allowing individuals to avoid travel costs and reduce administrative burdens. Moreover, virtual notarization ensures that documents are completed and executed quickly and efficiently, expediting critical business transactions and providing unparalleled convenience for notaries and signers.
Additionally, RON offers a more robust record of interactions with signers through digital signatures backed by UETA and E-SIGN laws. With a trusted online platform, RON provides a more straightforward, smarter, and safer alternative to in-person notarizations.
Security
Compliance and security are pillars of the remote online notary (RON) landscape. Top RON platforms prioritize security, providing robust protection mechanisms that ensure confidential client data remains secure.
Moreover, top solutions enable tamper-evident documents, allowing for an audit trail that authorized parties can quickly review. Additionally, RON software is typically designed to meet the needs of specific state laws, such as the state’s RON law, which requires notaries to record remote notarial acts in an electronic journal.
RON is a game-changer in the real estate industry, as it eliminates the need to travel and meet in person for mortgage loan closings and other critical legal transactions. It also allows easy document authentication via a web platform that delivers top-level usability across clients’ preferred devices.
Compliance
The heightened security measures implemented into RON platforms ensure the integrity and legitimacy of every document signed. Robust encryption and identity verification protocols protect confidential data and enhance compliance through detailed audit trails and tamper-evident seals. The digital nature of the process also reduces storage concerns by ensuring digitized copies can be easily and quickly retrieved whenever needed.
Most RON systems will capture a journal entry with essential information like the name of the signer, type of document, ID documents used and notarized, and notary fee for reference in the future. Some states even require additional steps like knowledge-based authentication to verify a signer’s identity through questions they must answer correctly. These extra layers of security provide an enhanced level of compliance that many organizations seek during the COVID-19 pandemic.
Flexibility
They were getting documents notarized in the past, often involving scheduling and traveling to in-person meetings. RON provides an innovative solution, providing the same functionality without the hassle and inconvenience of traditional methods.
In addition, digitized copies can be stored securely, eliminating the need for physical storage. This enables law firms to focus on their core business, saving valuable time and resources.
Furthermore, a scalable remote notarization platform can help broaden Notary reach across multiple states and countries. It can assist clients who cannot meet in person due to geographic restrictions or personal circumstances. Moreover, it can be integrated with existing workflow systems to enhance productivity and security while meeting compliance requirements. This helps streamline complex processes like real estate closings, reducing administrative burdens and expediting critical transactions.
